Thank you for your interest in the Villa Terrace Decorative Arts Museum. For media inquiries, requests for photos and interviews, please contactKayle Karbowski at (414) 278-8295 ext 3.
Charles Allis Villa Terrace Museums
Full Time Rentals Manager Position
Job Purpose: Under the general supervision of the Executive Director, the Rentals Manager oversees rentals of both the Villa Terrace and Charles Allis Art Museums, executing the organization's overall business plan. The position is responsible for booking new rentals and coordinating with renters up to their event date. This position is also part of a management team responsible for the overall success of the organization.
Primary responsibilities include, but are not limited to:
-Responding to rental inquiries in a timely, effective, and pro-active manner.
-Scheduling and providing venue tours.
-Assisting renters with events, including but not limited to timelines and floorplans.
-Working with various rental vendors for each event. Maintaining relationships with various vendors.
-With the Visitor Services staff, ensuring that all contractual agreements are met by both parties and that museum policies and procedures are followed.
-Working closely with the Bar Manager, including acquiring bar supplies.
-Oversee and maintain rental marketing.
-Communicating specific event set up needs to Visitor Services staff for each event, and monitoring how each event went.
-Rental accounting, including ensuring rental payments are received on time.
-Coordinating with caterers, including event details and invoicing caterers monthly.
-Hiring, training, and supervising the Visitor Services staff.
-Work with many constituents, including staff, board members, Friends Groups, renters and general public.
-Positive, friendly demeanor.
-Detail oriented, organized, and proactive.
-Excellent communication and customer service skills.
-Ability to work independently.
-Ability to adapt to hectic scenarios.
-Ability to work Tuesday-Saturday. Available to meet after hours at least once weekly.
-Ideal candidate will have access to a car.
-Experience managing and/or supervising staff a plus.
-Experience in rental or event planning a plus.
-Background or interest in the arts preferred
$30,000 annually / heath and dental benefits /
To apply send resume and cover letter to: